Thank you LifeHacker for the easiest instructions to explain to clients how they should set up their new GSuite / Google Apps for Work email on their iPhones, iMacs and laptops!
How to Access Gmail in iPhone Mail Using IMAP
Use the following steps to get Gmail on your phone using the Gmail IMAP server settings:
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On the iPhone home screen, open Settings.
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Go to Passwords & Accounts > Add Account, then choose Google.
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These screens are named differently on older versions of the Mail app. Choose Mail >Contacts > Calendars, then go to Add Account > Google Mail.
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Enter your Gmail email address, then tap Next.
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Enter your Gmail password, then tap Next.
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If you don’t know your password, reset your Gmail password to make a new one.
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If a message about 2-step verification appears, follow the directions on the screen. You’ll only see this if 2-step authentication is enabled for your Gmail account.
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Turn on the Mail toggle switch to ensure that your email can be used. You can also enable other items to sync contacts, calendar events, and notes.
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Press the home button to exit to the home screen.
If you set up your Gmail account to work with other email addresses, use these to send from iPhone Mail.
How to Access Gmail in iPhone Mail Using POP
The Gmail POP server settings are needed to use Gmail on your phone over POP.
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Enable POP for Gmail if it’s not already turned on. Do this from a web browser using the Forwarding and POP/IMAP tab of your Gmail account.
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Open the Settings app and go to Passwords & Accounts > Add Account > Other > Add Mail Account.
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Enter your name, email address, and password, then tap Next.
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Select POP.
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In the Incoming Mail Server section, enter the Gmail POP server settings:
- Host Name: pop.gmail.com
- User Name: Your full email address
- Password: The password to your email account
If 2-step verification is enabled, generate an app password for your Gmail account and use the app password instead of your account password.
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In the Outgoing Mail Server section, enter the Gmail SMTP server settings:
- Host Name: smtp.gmail.com
- User Name: Your full email address
- Password: The password to your email account
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Tap Save.
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Select the Gmail account you just added.
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Tap smtp.gmail.com towards the bottom of the page, and then again at the top of the next page.
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Turn on the Use SSL toggle switch.
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In the Server Port text box, delete the existing number and enter 465.
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Select Done.
Depending on the POP download settings in your Gmail account, you may be able to delete an email on your iPhone and have it remain in your Gmail account. Adjust this feature by changing the When messages are accessed with POP setting on this page of your Gmail account.
How to Set Up Gmail With IMAP
After IMAP is enabled in Gmail, set up a new IMAP account in your email client of choice. If the email client is listed below, click on it to learn how to set up Gmail on your device quickly. Otherwise, follow the generic instructions for setting up Gmail with IMAP manually.
Manually Set Up Gmail With IMAP
If your email program is not listed above, open your application of choice and go to the screen where additional accounts are added. If the application gives you the option to select Gmail, follow the automatic setup process.
To find instructions on how to set up an email client correctly, perform a Google search with the name of the email client plus the phrase Gmail IMAP. For example, search for Mozilla Thunderbird Gmail IMAP if you use the Thunderbird email client.
Otherwise, if the email client does not present Gmail as a default option, you may be prompted to enter the server information manually. For Gmail, use the following information:
IMAP SERVER (RECEIVING MAIL)
- IMAP Server: imap.gmail.com
- Port: 993
- Require SSL: Yes
- Username: Your Gmail email address
- Password: Your Gmail email password
SMTP SERVER (SENDING MAIL)
- SMTP Server: smtp.gmail.com
- Port: 465
- Require SSL/STARTTLS: Yes
- Require SMTP authentication: Yes
- Username: Your Gmail email address
- Password: Your Gmail email password
